🔄 AI Workflow Integration

Build AI into your work processes for lasting productivity gains

🌱 What You’ll Learn

How to integrate AI into:

Content creation workflows
Research and analysis processes
Communication systems
Decision-making frameworks
Quality assurance loops

📝 Content Creation Workflow

Blog Writing Pipeline

Phase 1: Research & Outline

Help me research [TOPIC] for a blog post.

Target audience: [DESCRIPTION]
Goal: [educate/inspire/convert]
Length: [words]

Provide:
1. Key points to cover
2. Unique angles
3. Common questions
4. Competitor analysis
5. SEO keywords

Then create a detailed outline.

Phase 2: First Draft

Using this outline: [PASTE]

Write the first draft:
- Hook in first paragraph
- Subheads every 200-300 words
- Mix of examples and data
- Natural keyword placement
- Strong CTA at end

Write in [TONE] for [AUDIENCE]

Phase 3: Editing Pass

Edit this draft: [PASTE]

Focus on:
- Cut unnecessary words (aim for 20% shorter)
- Strengthen transitions
- Add more specific examples
- Improve readability
- Check tone consistency

Phase 4: SEO Optimization

Optimize for SEO: [PASTE CONTENT]

Target keyword: [KEYWORD]

Add:
- Meta title (60 chars)
- Meta description (155 chars)
- Alt text suggestions for images
- Internal linking opportunities
- Featured snippet optimization

Video Script Workflow

Step 1: Concept
"Generate 5 video concepts about [TOPIC] for [AUDIENCE]
Under 10 minutes each"

Step 2: Script Outline
"Expand concept #[X] into full script outline:
- Hook (first 15 seconds)
- Intro (context + preview)
- Main content (3-5 points)
- Conclusion + CTA
- Total time: [X] minutes"

Step 3: Full Script
"Write full script from outline
Include:
- Exact words to say
- Visual suggestions
- B-roll notes
- On-screen text
- Timestamps"

Step 4: YouTube Optimization
"Create YouTube assets:
- Title (under 60 chars, click-worthy)
- Description (keyword-rich, first 150 chars matter)
- Tags (mix broad + specific)
- Thumbnail text suggestion
- Pinned comment"

🔍 Research Workflow

Competitive Analysis

Phase 1: Identify Competitors
"Who are the top competitors for [YOUR PRODUCT/SERVICE]?
Include:
- Direct competitors
- Indirect competitors
- Emerging threats
- Market positioning"

Phase 2: Deep Dive
"Analyze [COMPETITOR] across:
- Product features
- Pricing strategy
- Target audience
- Marketing channels
- Strengths & weaknesses
- Customer feedback themes"

Phase 3: Gap Analysis
"Compare my offering vs competitors:
MY PRODUCT: [Description]
COMPETITORS: [From Phase 1]

Identify:
- Feature gaps
- Pricing opportunities
- Underserved segments
- Differentiation angles"

Phase 4: Action Plan
"Based on analysis, create:
- 3 immediate actions
- 3 medium-term strategies
- 3 long-term opportunities
Include rationale and success metrics"

Market Research

1. Define Research Questions
2. Gather Available Data
3. Synthesize Findings
4. Extract Insights
5. Recommend Actions

For each phase, specific prompts tailored to your industry/product.

💬 Communication Workflow

Email Response System

Triage Emails:

Help me categorize these emails:
[PASTE EMAIL SUBJECTS/SENDERS]

Sort into:
1. Urgent - respond today
2. Important - respond this week
3. Routine - batch process Friday
4. FYI - read and archive
5. Delete/Unsubscribe

For urgent items, suggest priority order.

Draft Responses:

Draft response to: [PASTE EMAIL]

Context: [RELATIONSHIP/SITUATION]
Goal: [WHAT YOU NEED]
Tone: [PROFESSIONAL/CASUAL/FORMAL]

Keep under [X] words.
Include [KEY POINTS TO HIT].

Follow-Up System:

Create follow-up schedule for:
- Initial outreach: [CONTEXT]
- If no response by [DATE]
- Then: [ACTION]

Write 3 follow-up templates:
1. Gentle reminder (day 3)
2. Value-add follow-up (day 7)
3. Final check-in (day 14)

Each progressively shorter and softer.

🎯 Decision-Making Framework

Options Analysis

Help me decide: [DECISION]

Context:
- Current situation: [DESCRIBE]
- Constraints: [TIME/BUDGET/RESOURCES]
- Success criteria: [WHAT GOOD LOOKS LIKE]

Options:
1. [OPTION A]
2. [OPTION B]
3. [OPTION C]

For each option analyze:
- Pros and cons
- Risk level
- Resource requirements
- Timeline
- Reversibility
- Opportunity cost

Then recommend with reasoning.

Scenario Planning

For decision: [YOUR DECISION]

Map out 3 scenarios:
1. Best case - what if everything goes right?
2. Base case - most likely outcome?
3. Worst case - what if it fails?

For each scenario:
- Key assumptions
- Probability estimate
- Outcome description
- Mitigation strategies
- Decision checkpoints

✅ Quality Assurance Loop

Content Review Checklist

Review this [CONTENT TYPE]: [PASTE]

Check for:
✓ Grammar and spelling
✓ Tone consistency
✓ Factual accuracy
✓ Logical flow
✓ Target audience fit
✓ Call-to-action clarity
✓ SEO basics
✓ Brand voice alignment
✓ Legal/compliance issues
✓ Accessibility (readability)

Flag issues with specific suggestions.

Code Review Assistant

Review this code: [PASTE]

Check:
- Logic errors
- Edge cases
- Performance issues
- Security vulnerabilities
- Best practices
- Documentation
- Test coverage
- Readability

Suggest improvements with examples.

🔁 Automation Integration

Zapier/Make Workflows

Trigger → AI → Action Pattern:

Example: Blog Post to Social

Trigger: New blog post published
AI Task: "Create 5 social posts promoting this blog:
[POST CONTENT]
- Twitter: catchy, under 280 chars
- LinkedIn: professional, 150 words
- Instagram: visual description + hashtags"
Action: Schedule posts across platforms

Batch Processing

I have [NUMBER] of [ITEM TYPE] to process.

For each, I need to:
[TASK 1]
[TASK 2]
[TASK 3]

Create a template I can use repeatedly.

Example:
Item #1: [PASTE]
Output: [FORMATTED RESULT]

Then I'll paste items 2-N using same format.

📊 Performance Tracking

Weekly Review Prompt

Review this week's AI-assisted work:

Tasks completed: [LIST]
Time saved estimate: [HOURS]
Quality rating: [1-10]
What worked: [INSIGHTS]
What didn't: [ISSUES]
Adjustments needed: [CHANGES]

Generate:
1. Efficiency score
2. Top 3 wins
3. Top 3 improvements
4. Next week's focus

ROI Calculator

Calculate AI workflow ROI:

Time invested:
- Setup: [HOURS]
- Prompt engineering: [HOURS]
- Review/editing: [HOURS]
Total: [X] hours

Time saved:
- Task 1: [HOURS SAVED]
- Task 2: [HOURS SAVED]
- Task 3: [HOURS SAVED]
Total: [Y] hours

Quality improvement: [SUBJECTIVE RATING]
Cost of tools: $[AMOUNT]/month

Show me:
- Net time saved: [Y - X]
- ROI percentage
- Breakeven timeline
- Recommendations

🎨 Creative Workflows

Brainstorming to Execution

1. Divergent Phase - Generate Many Ideas
"Give me 20 ideas for [PROJECT]
- No judgment, quantity over quality
- Mix realistic and wild
- Different angles and approaches"

2. Convergent Phase - Filter Best
"From those 20, select top 5 based on:
- Feasibility: [CONSTRAINTS]
- Impact: [GOALS]
- Novelty: [UNIQUE VALUE]
Explain selection reasoning"

3. Development Phase - Detail Out
"Take idea #[X] and develop:
- Full concept description
- Implementation steps
- Resource requirements
- Success metrics
- Risk mitigation"

4. Execution Phase - Create Deliverables
[Specific content creation prompts]

🔧 Building Your Workflow Library

Template Structure:

Workflow Name: [DESCRIPTIVE NAME]
Purpose: [WHAT IT ACCOMPLISHES]
When to Use: [SITUATIONS]
Prerequisites: [INFO NEEDED]
Steps: [DETAILED PROCESS]
Prompts: [COPY-PASTE READY]
Expected Output: [WHAT YOU GET]
Refinement Tips: [COMMON ADJUSTMENTS]

Example Entry:

Workflow: Weekly Content Calendar
Purpose: Plan next week's social content
When: Every Friday afternoon
Prerequisites: Content themes, upcoming events
Steps: [5-step process with prompts]
Time: 30 minutes
Output: 7-day posting schedule with copy

💡 Pro Tips

Document what works - Save successful workflows
Iterate workflows - They improve with use
Combine with tools - AI + Notion + Zapier
Version control - Keep old workflows for reference
Share with team - Standardize processes

Advanced Prompting - Techniques to use in workflows
Foundations: Memory - Maintain context
Tools - MCP and agent integrations

Part of the Intermediate AI Mastery Cookbook - HUB by CURATIONS

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